Our Board Decisions

1. Sociocracy (11.03.2021)

From the 11th March 2021, TBYW formally agreed to move forward with sociocratic decision-making within the board and its surrounding members. With this method, TBYW will only pass a decision that has not been objected to by one of the eligible voting members. In order to make a fair decision there must be at least 75% of the eligible voters present and at least two of the three official board members need to be present, for legal reasons. Currently this consists of eight members, thus six of those people must be present at every point of voting. These members include the legal board (Luana Carretto, Coby Babani and Remi Abdul Samad), consulting members (Gaetano Carretto and Sophia Bensch) and the operational team (Isabel Allen, Fioralba Hysaj, and Zoe Lieberman).

In addition to these eligible voting members, TBYW keeps two advisory seats open for any stakeholders in the organisation to join in the decision-making process. In order for these advisory seats to be eligible to vote they must meet certain requirements. This includes: being informed through our sociocracy guidebook; self approval of the matter on the decision being made; and being approved by the rest of the voting members. These seats are limited to two per meeting. However, TBYW is always open for passive participants that join to observe board meetings without the right to vote. There is no limit concerning these positions.


2. Removing our salaried position of Allround Coordinator (04.03.2021)

From the 1st April 2021 onwards, TBYW will no longer have a salaried Allround Coordinator position. This means that there will no longer be employees at TBYW. An unanimous decision was made by the board to instead split this original role into multiple different facets that are supported by the concept of volunteer fees, or ‘vrijwilligersvergoedingen’.

Our current Allround Coordinator will remain running her tasks until the 1st of April and then will assume a paid volunteer position for one month (until 30th April 2021) to assist with the handover of responsibilities.

Whilst physical activities are still on hold due to Covid-19 regulations, two new positions will be filled immediately. Future positions to be filled include Volunteer Coordinator and Dinner Coordinators and will be done so when necessary.

3. Separation of food streams (03.04.2016)​

Food safety is a priority. We maintain a separation of product streams which is in line with the Dutch Commodities Law (de Nederlandse Warenwet):

  • We will not accept or redistribute food products which have passed the ‘Use By’ date (TGT datum).

  • Food products whose ‘Best Before’ date (THT datum) have expired will be accepted and redistributed, provided they posses their normal properties. In their guidelines for the redistribution of food by charitable organizations, the Dutch Food and Commodities Authority (Nederlandse Voedsel en Warenautoriteit), states that the ‘Best Before’ date is mainly about quality, whereby a risk for consumer health is unlikely.

  • During our cooking activities products which ‘Best Before’ or ‘Use By’ dates have expired are not used. TBYW choose this because products which have already been prepared do not have a clear expiration date, which inhibits the consumer from making an informed decision on whether or not to consume the product.

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